Conferencing 101

Collaborate worldwide right from your desktop. With ConferenceCalls.com's Executive Web Conferencing Services, you can meet globally to deliver presentations, develop solutions, and discuss opportunities without costly and time-consuming travel.

Audio Conferencing (Teleconferencing)

  1. How does Executive Conference Call differ from other Conference Calls?
  2. What are Executive-level Conference Calls used for?
  3. What equipment do I need for a Conference Call?
  4. How do I prepare for a Conference Call?
  5. How do I start a Conference Call?
  6. How can I improve my Conference Calls?

Web Conferencing

  1. How does an Executive Web Conference differ from other Web Conferences?
  2. What are Executive Web Conferences used for?
  3. How do I prepare for a Web Conference?
  4. What equipment do I need for a Web Conference?
  5. How do I start a Web Conference?
  6. How can I improve my Web Conferences?

Video Conferencing

  1. What is Video Conferencing?
  2. What are Video Conferences used for?
  3. How do I prepare for a Video Conference?
  4. What equipment do I need for a Video Conference?
  5. How do I start a Video Conference?
  6. How can I improve my Video Conferences?

Audio Conferencing

  1. How does an Executive Conference Call differ from other Conference Calls?
    Executive Conference Calls may require conference call services that can support medium to large calls, offer red carpet services for important callers, or offer security features like entry announcements and conference locking. Hoever, while Executive-level conferencing often requires premium services, it is also flexible enough for ad hoc meetings and other informal or frequent meetings.
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Web Conferencing

  1. How does an Executive Web Conference differ from other Web Conferences?
    Executive Web Conferences may require conferencing services that can support large groups, offer advanced security options and firewall compatibility, or offer features like an integrated conferencing environment, video conferencing, and advanced collaboration tools. In general, Executive-level web conferencing frequently requires premium services to ensure cross-system compatibility and consistency.
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  2. What are Executive Web Conferences used for?
    Executive Web Conferences, like those at other levels of web conferencing, are currently used for Sales and Marketing presentations, international and multi-site business Meetings, interviews, Training and Education, Webinars, and much more. This method of conferencing is robust enough to be used for any small to medium group communication, and can dramatically reduce or eliminate travel expenses. While Web Conferencing can be used for formal or regularly scheduled meetings, it is quick and easy enough to initiate that it can be used for ad hoc collaboration. Frequently, meeting participants need more than audio to capture their attention; with Web Conferencing, your audio content is accompanied by a visual presentation or demonstration in real time that can help highlight and clarify your key points.
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Video Conferencing

  1. What is a Video Conference?
    A Video Conference is another type of live meeting that is conducted over the Internet. During a Video Conference, the host and, sometimes optionally, participants are shown in the conference window via streaming video feeds, bringing participants nearly face to face. As during conferences, files and applications can be shared, presentations can be delivered, and participants can communicate via voice or online messaging.

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  2. What are Video Conferences used for?
    Video Conferences are used to bring an even stronger personal or human presence to online Sales and Marketing presentations, international and multi-site business Meetings, interviews, Training and Education, and other online meetings. Some products or presentations may require the additional information that only Video Conferencing can provide.

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  3. How do I prepare for a Video Conference?
    Before the Video Conference begins, review the meeting agenda and be sure that you understand the login instructions and equipment requirements. Be sure to log in to the conference at least 5 minutes prior to its scheduled start time to allow yourself time to get familiar with the environment and test your equipment..

    For the Host: It is advisable to send out the Video Conference agenda at least one week in advance, along with login instructions and equipment requirements, so that participants can prepare accordingly. As the Video Conference host, make sure you join the conference at least 20 minutes before its scheduled start time to allow ample time for participants to log in and test their connections prior to the meeting.

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  4. What equipment do I need for a Video Conference?
    To participate in a video conference as only a viewer (someone who can watch the video but interacts only via the web and audio services), you need no additional equipment beyond what is required for web conferencing: a computer with an Internet connection and a web browser, and possibly a telephone.

    To participate in a video conference via video, web, and audio, you will also need a webcam (web camera) that is capable of streaming video. Many laptops feature built-in cameras that are ideal for video conferences.

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  5. How do I start a Video Conference?
    For detailed assistance in starting your Video Conference, please refer to the resources in the Help section

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  6. How can I improve my Video Conferences?
    The best way to improve your Video Conferences is to behave as if you are in a face-to-face meeting: come prepared, be engaging or participative, and avoid multitasking. Be sure to take a look at our Audio and Web Conferencing tips to maximize the audio and web components of your Video Conference. Here are some expert tips on how to keep your Video Conferences productive and successful:
    • Don't move around more than is necessary; your movement will distract your audience and may lower your video quality.
    • Wear solid, neutral colors to be portrayed most accurately on any video equipment.
    • Show important visuals onscreen rather than via video to ensure that participants can see your documents or other information clearly.
    • Speak slowly and clearly to ensure that your audience can easily comprehend your presentation.
    • Follow the tips for Web and Audio conferencing to improve the structure, content, and pace of your presentation. Be especially sure to test your equipment prior to a video conference - the more equipment you're using, the more chances there ar for unforeseen events.

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